Privacy Policy

Effective date: 01/06/2025

Xyrius Training Limited (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website https://www.xyrius.co.uk, in accordance with the UK

General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.

1. Who We Are

Xyrius Training Limited

Kings Court, 17 School Road, Birmingham, B28 8HT

Company Registration Number: 10515018

Email: info@xyrius.co.uk

Phone: 0121 663 0033

We are a UK-based training provider delivering fully and partially funded adult learning

programmes across the regional authorities of England. We are funded by various public sector bodies, including GMCA, ESFA, and DfE.

2. Data We Collect

We may collect and process the following categories of personal information:

Contact Information: Name, email address, phone number

Learner Information: Age, date of birth, gender, employment status, qualifications, special educational needs or disabilities

Application Data: Information submitted via course enquiry forms

Technical Data: IP address, browser type, operating system, cookies, and analytics data

Special Category Data: Health/disability information (for learner support purposes)

Funding Information: Where required for Skills Bootcamps and other public-funded training, including DfE-mandated ILR data

3. How We Use Your Data

We process your data to:

Provide you with course and training information

Enrol you on relevant programmes

Meet funding and reporting requirements (e.g., to GMCA, DfE, ESFA)

Monitor learning progress and outcomes

Deliver safeguarding, learning support, and additional services

Improve our services and website experience

Send you communications you’ve opted into (e.g., newsletters or course updates)

4. Lawful Bases for Processing

Our lawful bases for processing your personal data include:

Contractual Obligation: To deliver training and support

Legal Obligation: Compliance with ESFA/DfE funding rules and UK GDPR

Consent: For marketing and optional learner feedback

Legitimate Interests: Internal administration, safeguarding, and reporting

5. Sharing Your Data

We may share your data with:

Education funding bodies (e.g., ESFA, GMCA, DfE)

Auditors and compliance teamsOur learning management systems (e.g., TalentLMS, PICS)

Partner organisations delivering specific aspects of training

Legal or regulatory authorities, when required by law

We do not sell or trade your personal information to third parties.

6. International Data Transfers

All personal data is stored within the UK or EEA. If any data is transferred outside this area, appropriate safeguards such as Standard Contractual Clauses (SCCs) will be applied.

7. Data Retention

We retain personal data in accordance with ESFA funding guidelines, typically for 6 years following the end of the learner’s programme or contract end date, unless a longer period is required by law or funding regulations.

8. Your Rights

You have the right to:

Access your personal data

Correct or update your information

Withdraw consent (where applicable)

Request deletion (subject to funding compliance)

Restrict or object to processing

Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise these rights, email: margaret@xyrius.co.uk

9. Cookies and Analytics

Our website uses cookies to enhance user experience and gather analytical data. You can control cookie settings via your browser preferences.

10. Changes to this Policy

We may update this policy occasionally. Any significant changes will be communicated on our website. Revisions will be made yearly. The next date this policy is due for renewal is 31/05/2025